Secretary Job Description

This Secretary job description template is an example of how you can take one of the most common jobs out there and enhance your job description just a bit to hopefully give you fewer throw-away applicants and more qualified, enthusiastic talent applying to your secretary job. Adapt this template to your own company’s culture and selling points by including a paragraph or two at the top of the job description that highlights your company culture, company values, and what makes your organization great!

Job Description:

As a Secretary rock star we will heavily rely on you to provide amazing administrative support to make sure our office runs like a well-oiled machine. Your support of managers and employees, through various tasks related to organization and communication, will be an integral part of what makes this a great place to work. Your communication skills over the phone and through email will ensure that all administrative tasks are completed accurately, while minimizing wasted time.

Secretary Job Responsibilities:

• Greet incoming visitors with your biggest smile.
• Answer and forward phone calls with enthusiasm. Smile on the phone too; it makes a difference!
• Organize and schedule meetings and appointments.
• Maintain contact lists; this includes vendors and other professional contacts.
• Produce and distribute various correspondence throughout the office, including memos, emails, the occasional hand-written note, etc.
• Assist in the preparation of regularly scheduled reports delivered to internal managers.
• Be a filing wizard! Develop your own great system that maximizes organization in the office.
• Keep office supply closets stocked with goodies at all times; yes, both candy and sticky notes.
• Ensure management travels safely by plane and/or rental car by coordinating well-planned travel arrangements.
• Submit and reconcile expense reports; keep things accounted for.

Secretary Requirements:

• Five years of top-notch secretarial or administrative experience.
• Be great at watching the clock and prioritizing your tasks wisely.
• Attention to work details and solving problems in an effective manner.
• Love communicating with people? If so, great; we’ll need you to be great at both written and verbal forms of communication.
• Strong organizational and planning skills.
• Have obtained high school diploma or GED.
• Know how to use Microsoft Office? If you do, great; that’s a must!

Related job descriptions similar to the Secretary job description

Recruiter Job Description

Account Manager Job Description

Receptionist Job Description

All Job Description Templates free to use!